Key Steps Federal Agencies Should Take When Buying Video Conferencing Systems From The SEWP
IT product investments are a lot easier to make for federal agencies when they purchase from the SEWP, a dedicated platform that gives agencies access to a lot of vendors. One of the items you can find on this platform is video conferencing systems. If that's what your agency is interested in buying, take these steps throughout this transactional experience.
Utilize Included Installation Services
Even if your agency has a pretty good idea of how to use a video conferencing system after looking at its features and potentially talking to vendors on the SEWP, you should still consider using installation services. Most IT products on the SEWP platform come with installation to ensure setup is streamlined and as efficient as possible.
You can ensure your video conferencing system is hooked up properly and even tested before your agency uses it in real-time. Then you can start getting optimal results right away when communicating with other important parties.
Determine if Modifications Are Necessary or Not
There will already be a list of video conferencing systems on the SEWP, which you can browse for as long as you like. One thing to possibly consider is making modifications to said systems to fit your federal agency's needs better.
A lot of agencies do this if they have really unique communication needs where video conferencing technology has to operate a certain way. If you go down this path, you'll need to submit a modification order form and then talk to a representative to discuss your personal video conferencing needs in greater detail.
Make Sure Recording Is a Capability Offered
In terms of the video conferencing system itself, you have a lot of features to look forward to. One of the more important features to make sure is included by a vendor on the SEWP is recording capabilities. Being able to record video sessions using a conferencing system can help in a lot of ways.
You can go back through and see what important topics were discussed. You can also record videos using a conferencing system for training purposes to improve operations moving forward.
Federal agencies have a lot of high-quality and innovative IT products to browse when they stop by the SEWP platform. It's specifically structured to aid these important transactions. If you're going after a video conferencing system, you just need to make the right assessments and use any accommodating services that come included.